---
title: How to process the confidentiality agreement?
description: If you store personal data or other sensitive data of your congregation in ChurchTools and users of your ChurchTools have access to this data, it may make sense for these users to accept a confidentiality agreement before they can use…
url: "https://staging.churchtools.academy/en/help/system-settings/general-data-security-privacy/how-to-process-the-confidentiality-agreement/"
updated: "2026-07-28"
category: Data Security/Privacy / General
tags:
  - Screenshot outdated
---

# How to process the confidentiality agreement?

If you store personal data or other sensitive data of your congregation in ChurchTools and users of your ChurchTools have access to this data, it may make sense for these users to accept a confidentiality agreement before they can use ChurchTools.

To make it easier for you to use a confidentiality agreement, we have provided a sample agreement in ChurchTools that you can customize for your congregation.

You can find out how to edit the confidentiality agreement stored in ChurchTools here.

## 1. Call up Data security / Data privacy

To edit the privacy policy, go to the *Data security / Data privacy* section (3) in the *System settings* (2) and navigate to *General* (4).

[![System settings - Data security privacy - General](https://staging.churchtools.academy/wp-content/uploads/2024/06/System-settings_Data-security-privacy_General-1024x392.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/System-settings_Data-security-privacy_General.png)

## 2. Edit confidentiality agreement

Here you click on *Edit text* (1).

[![System-settings - Data-security-privacy General - Edit-Confidentiality-agreement](https://staging.churchtools.academy/wp-content/uploads/2024/06/System-settings_Data-security-privacy_General_Edit-Confidentiality-agreement-1-1024x295.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/System-settings_Data-security-privacy_General_Edit-Confidentiality-agreement-1.png)

**Note**

The confidentiality agreement is only used when you activate the *slider* (2).

The confidentiality agreement stored in ChurchTools opens in a new browser tab.
To edit it, click on the *context menu* (1) and select *Edit page* (2).

[![System settings - Data securioty privacy - General - Edit Consent page](https://staging.churchtools.academy/wp-content/uploads/2024/06/System-settings_Data-securioty-privacy_General_Edit-Consent-page-1024x598.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/System-settings_Data-securioty-privacy_General_Edit-Consent-page.png)

Click on the *Save button* in the top right-hand corner to save your changes.

[![System settings - Data securioty privacy - General - Save Consent page](https://staging.churchtools.academy/wp-content/uploads/2024/06/System-settings_Data-securioty-privacy_General_Save-Consent-page-1024x263.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/System-settings_Data-securioty-privacy_General_Save-Consent-page.png)

**Important**

ChurchTools cannot accept any responsibility for the accuracy, completeness or applicability of this template to your congregational situation. If in doubt, you should have your customized confidentiality agreement checked by a data protection officer before using it.

## Read more

- [How to process the declaration of consent?](https://staging.churchtools.academy/de/help/system-einstellungen/datenschutz/35-wie-bearbeite-ich-die-einwilligungserklarung/)
- [How tio edit the privacy policy?](https://staging.churchtools.academy/de/help/system-einstellungen/datenschutz/35-wie-bearbeite-ich-die-datenschutzerklarung/)
- [How to ChurchTools help you with data protection?](https://staging.churchtools.academy/de/help/system-einstellungen/datenschutz/35-wie-hilft-dir-churchtools-beim-datenschutz/)