---
title: "How to create a new person using the Check-in module?"
description: "The right-hand column of the Check-in module displays all the people who are already members of the selected group. If you haven't selected a group yet, use the filters under \" *Meetings* \" and \" *Group* \" to specify a…"
url: "https://staging.churchtools.academy/en/help/churchtools-modules/track-attendance/how-to-create-a-new-person-using-the-check-in-module/"
updated: "2026-07-09"
category: "Check-in / Track attendance"
---

# How to create a new person using the Check-in module?

The right-hand column of the Check-in module displays all the people who are already members of the selected group.

If you haven't selected a group yet, use the filters under " *Meetings* " and " *Group* " to specify a specific group and a group meeting.

**Note**

When performing any tasks related to check-in, be sure to follow the **important notes** in the article " [Check-in Overview](https://staging.churchtools.academy/en/help/churchtools-modules/check-in-en/overview-check-in/)."

## 1. Search for a person

If a person whose attendance you want to record is missing from this list, they may not yet be a member of the selected group. In that case, you can search for them in ChurchTools using the*blue plus icon*(1) and add them to the group. They will then appear in the list in the right-hand column.

[![Screenshot Check-in Plus Person](https://staging.churchtools.academy/wp-content/uploads/2026/05/Check-in_Plus-Person-1024x201.png)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Check-in_Plus-Person.png)

## 2. Create a person

If there is no record for that person in your ChurchTools yet, you can create a new record for them by clicking the *[Name] Create as Person* button (2).

[![Screenshot Check-in Search and add a person](https://staging.churchtools.academy/wp-content/uploads/2026/05/Check-in_Search-and-add-a-person.png)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Check-in_Search-and-add-a-person.png)

In the following dialog box, enter the person's information (3), fill in the required fields, and optionally fill in any additional fields. If you click the *"Invite to [My Congregation]"* button (4), the person will automatically receive an e-mail after you save the information, allowing them to create an account.

*If* you *save* (5) this record, the newly created person will automatically be added to the selected group and their attendance will be recorded.

**Note**

Create a new person only if they are not already in your ChurchTools. First, use the search function to check whether a record already exists. When you invite the person to join your ChurchTools, they will automatically receive an e-mail. Discuss within your congregation when this invitation should be used during the check-in process.

[![Screenshot Check-in Find person Add person form](https://staging.churchtools.academy/wp-content/uploads/2026/05/Check-in_Find-person_Add-person-form.png)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Check-in_Find-person_Add-person-form.png)

## Create a new person in the app

It works the same way in the app. Here, you can create a *meeting* through your *groups*, and when *taking attendance*, you can also use the *blue plus icon* to search for or add a person who isn't shown in the list.

[![Screenshot Check-in App Add person](https://staging.churchtools.academy/wp-content/uploads/2026/05/Check-in_App_Add-person.jpg)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Check-in_App_Add-person.jpg)

## Read more

- [What views are available in Check-in, and what can I use them for?](https://staging.churchtools.academy/en/help/churchtools-modules/track-attendance/what-views-are-available-in-check-in-and-what-can-i-use-them-for/)
- [Tutorial: Using Check-in for Children's Church](https://staging.churchtools.academy/en/help/churchtools-modules/track-attendance/tutorial-using-check-in-for-childrens-church/)
- [Check-in, group meetings, group calendar - what's the difference?](https://staging.churchtools.academy/en/help/churchtools-modules/check-in-en/check-in-group-meetings-group-calendar-whats-the-difference/)