--- title: How do I subscribe to a calendar? description: "You can subscribe to calendars via iCal. ## 1. Prerequisite For iCal to work, your ChurchTools admin must grant the \"View Calendar\" permission to the guest user. If the iCal link isn't working for you, please contact your admin. ##…" url: "https://staging.churchtools.academy/en/help/churchtools-modules/subscriptions-reminders/how-to-subscribe-to-a-calendar/" updated: "2026-07-28" category: Calendar / Subscriptions/Reminders tags: - Content outdated --- # How do I subscribe to a calendar? You can subscribe to calendars via iCal. ## 1. Prerequisite For iCal to work, your ChurchTools admin must grant the "View Calendar" permission to the guest user. If the iCal link isn't working for you, please contact your admin. ## 2. View iCal Link/File Open the ***three-dot menu*** (1) for the calendar you want to sync, and select ***Subscribe*** (2). ![](https://staging.churchtools.academy/wp-content/uploads/2024/06/image-13.png) ## 3. Retrieve iCal Link/File Load the ***iCal file*** (2) or copy the ***iCal link*** (3) to paste it into the calendar app of your choice. Click ***Subscribe to Calendar*** (1), the webcal link will automatically be added to the default calendar app on your device. **Hinweis** If you open the ***iCal file*** (2) for the calendar and import it into your calendar app, only the current state of the downloaded calendar will be imported; new events will not be synced. The events will only be updated if you ***subscribe to it*** (1) or ***manually add it*** (3). ![](https://staging.churchtools.academy/wp-content/uploads/2024/06/image-15.png) **tip** You can subscribe to all of your congregation's public calendars (calendars that are visible without logging into ChurchTools) using the following iCal link: https://gemeindename.churchtools.de/?q=churchcal/ical ## Calendar Programs We've put together some quick guides for the most popular calendar programs. Just click on the heading, and the text will expand. Microsoft 365 To subscribe to ChurchTools calendars in Microsoft 365, follow these steps: **a) Open the MS365 Calendar** Sign up for Microsoft 365 in your browser and navigate to ***Calendar*** [![](https://staging.churchtools.academy/wp-content/uploads/2024/06/image-435.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/image-435.png) **b) Add a calendar** Start the process to *add* the *calendar*. ![](https://staging.churchtools.academy/wp-content/uploads/2024/06/image-14.png) **c) Insert the WebCal link** Copy the WebCal link from ChurchTools and subscribe to it by selecting the option ***Subscribe from the Internet*** in Microsoft 365. ![](https://staging.churchtools.academy/wp-content/uploads/2024/06/image-16.png) **Warnung** In ChurchTools, you must select the option ***Subscribe to Calendar*** in ChurchTools and use the webcal link generated as a result (see screenshot under***4. Retrieve iCal Link/File*** (1); unfortunately, the iCal link (3) available directly in the selection window does not work in Microsoft 365). **d) Import a calendar** *Name* the calendar and then *import* it. [![](https://staging.churchtools.academy/wp-content/uploads/2024/06/image-436.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/image-436.png) Google Calendar (Browser) 1. In Google Calendar, click the "+" icon in the "More Calendars" section at the bottom left of the sidebar 2. Select "By URL" 3. Enter a new iCal link 4. Click "Add Calendar" For more information: [https://support.google.com/calendar/answer/37100?hl=de](https://support.google.com/calendar/answer/37100?hl=de) (section "Add a public calendar via a link") Google Calendar (Android, iOS) You must subscribe to calendars through your browser (see above). Apple Calendar (iOS) 1. Tap "Calendar" at the bottom, then tap "Add" 2. Tap "Add Calendar Subscription" 3. Enter a new iCal link 4. Tap "Subscribe" More information: [https://support.apple.com/de-de/guide/iphone/iph3d1110d4/ios](https://support.apple.com/de-de/guide/iphone/iph3d1110d4/ios) Apple Calendar (Mac) 1. In the menu bar, go to "File" > "New Calendar Subscription" 2. Enter the calendar's iCal link 3. Click "Subscribe" 4. Fill in the "Name" field and select a color 5. Click "OK" More information: [https://support.apple.com/de-de/guide/calendar/icl1022/mac](https://support.apple.com/de-de/guide/calendar/icl1022/mac) Outlook Calendar (Windows, Mac) 1. Click "Add" at the top of the ribbon 2. Select "From the Internet …" 3. In the "New Internet Calendar Subscription" dialog box, insert a new iCal link 4. Click "OK" More information: [https://support.microsoft.com/de-de/office/kalender-nach-outlook-importieren-8e8364e1-400e-4c0f-a573-fe76b5a2d379](https://support.microsoft.com/de-de/office/kalender-nach-outlook-importieren-8e8364e1-400e-4c0f-a573-fe76b5a2d379) Outlook Calendar (Browser) 1. Delete a subscribed calendar with the error "Invalid calendar link" 2. In the "Calendar" navigation pane, click "Add Calendar" 3. Select "Subscribe via the Web" 4. Enter a new iCal link 5. Click "Import" More information: [https://support.microsoft.com/de-de/office/importieren-oder-abonnieren-eines-kalenders-in-outlook-com-oder-outlook-im-web-cff1429c-5af6-41ec-a5b4-74f2c278e98c](https://support.microsoft.com/de-de/office/importieren-oder-abonnieren-eines-kalenders-in-outlook-com-oder-outlook-im-web-cff1429c-5af6-41ec-a5b4-74f2c278e98c) #### Read more - [How can I keep track of my appointments?](https://staging.churchtools.academy/en/help/churchtools-modules/subscriptions-reminders/how-to-keep-track-of-my-appointments/) - [How do I import an external calendar into our ChurchTools calendar?](https://staging.churchtools.academy/en/help/churchtools-modules/create-administer-calendars/13-how-to-import-an-external-calendar-into-churchtools/) - [How to embed calendars in a website?](https://staging.churchtools.academy/en/help/churchtools-modules/embedding-calendars/how-to-embed-calendars-in-a-website/)