---
title: How to enter absences in the Events module?
description: "Under *\"Events*,\" you can enter your absences. This is especially helpful when scheduling roles. Those of you who are absent will then automatically be excluded from the schedule. If you try to enter them manually, a clear warning message will…"
url: "https://staging.churchtools.academy/en/help/churchtools-modules/staff-volunteers/how-to-enter-absences-in-the-events-module/"
updated: "2026-07-17"
category: Events / Staff/Volunteers
tags:
  - Screenshot outdated
---

# How to enter absences in the Events module?

Under *"Events*," you can enter your absences. This is especially helpful when scheduling roles. Those of you who are absent will then automatically be excluded from the schedule. If you try to enter them manually, a clear warning message will appear.

In the calendar, you can view your own absences as well as absences from your groups. You'll find both options in the " *Personal Calendars*" section. You can configure which absences from your groups are displayed here. For more information, see *“How can I configure mutual visibility of absences?*” below.

**Tip**

You can also enter and edit your absences in the Calendar module.
To learn how, visit our help page ["How to enter my absences?"](https://staging.churchtools.academy/en/help/churchtools-modules/other-calendar/how-to-enter-my-absences/)

## Record Absences

You can manage your absences under " *Events*." Here, anyone with access to *Events* can click the "Manage absence" button below the *calendar*.

[![Screenshot Events Manage absence](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence.png)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence.png)

A box will open where you can select the time period, specify a reason, and leave a comment. Then click "Enter absence" to save the information.

[![Screenshot Events Manage absence New absence](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence_New-absence.png)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence_New-absence.png)

You'll see the newly entered absence at the bottom of the box. If you've already entered other absence records, they'll be listed here as well.

You can also edit the entries later by clicking the pencil icon. Click the trash icon to delete an absence.

[![Screenshot Events Manage absence Already entered absence](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence_Already-entered-absence.png)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence_Already-entered-absence.png)

Your scheduled absences are marked with red dots on the calendar.

[![Screenshot Events Manage absence Calendar view](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence_Calendar-view.png)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence_Calendar-view.png)

## Enter an absence for someone else

You can also enter absences for other people. To do this, you need the global permission *to view and manage absences for all people (manage absent)*.

Click the *"Edit Absence"*button *, then*click the current name. Next, enter the name of the person you want to mark as absent, or select them from the list.

[![Screenshot Events Manage absence Change person](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence_Change-person-1024x331.png)](https://staging.churchtools.academy/wp-content/uploads/2026/05/Events_Manage-absence_Change-person.png)

## View all absences

Under *"Events*," you'll only see the absences for people you're scheduled to work with in your roles. To view the absences of everyone you're authorized to see, you'll need to use the *calendar*.

## How to configure the mutual visibility of absences?

Using the " *View absence* " group-internal permission in the Permissions Manager under " *Events*," you can control which roles are allowed to view the absences for the respective group.

## Read more

- [Calendar overview](https://staging.churchtools.academy/en/help/churchtools-modules/calendar/overview-calendar/)
- [Overview Events](https://staging.churchtools.academy/en/help/churchtools-modules/events-en/overview-events/)
- [How to assign permission within a group?](https://staging.churchtools.academy/en/help/permissions-management/assigning-permissions/how-to-give-group-internal-permissions/)