--- title: How to make settings for signing up to my groups? description: "For each of your groups, you can define individual settings for signing up to your group. ## 1. Call up group In the Groups module, search for your group and call it up. ## 2. Open settings for registration In…" url: "https://staging.churchtools.academy/en/help/churchtools-modules/settings-groups/how-to-make-settings-for-signing-up-to-my-groups/" updated: "2026-07-02" category: Groups / My Group / Settings --- # How to make settings for signing up to my groups? For each of your groups, you can define individual settings for signing up to your group. ## 1. Call up group In the Groups module, search for your group and call it up. ## 2. Open settings for registration In the menu on the left-hand side, select *Registration* (2) under *Settings* (1). [![Screenshot Groups Settings Registration](https://staging.churchtools.academy/wp-content/uploads/2025/05/Group-Settings-Registration-CleanShot-2025-08-19-at-16.01.30@2x-457x1024.png)](https://staging.churchtools.academy/wp-content/uploads/2025/05/Group-Settings-Registration-CleanShot-2025-08-19-at-16.01.30@2x.png) ## 3. Status of the registration Here you specify when the registration should be *opened* and *closed* (1), whether the *target*(2) of the registration is an immediate release or whether a leader must confirm the participation and which *Role* (3) the person should receive after successful registration. Under *Send standard e-mail* (4), you specify whether a confirmation e-mail is sent after the registration request, which the person signing up can also use to withdraw the request. Regardless of this setting, you can also use a routine to send an e-mail with or without an unsubscribe link. You can also add a *heading to the registration* (5). **Tip** When registration is open, you have the opportunity to send a one-time sign *up notification to the app user* via the selection menu next to the *Close registration* button. The app user will then receive a push notification that the registration for your group is open. [![Screenshot Groups Settings Registration Settings for Registration](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Registration_Settings-for-Registration.png)](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Registration_Settings-for-Registration.png) ## 4. Registration of new persons For people who sign up to your group and have not yet been created in ChurchTools, ChurchTools needs to know what to do with the data entered. ### Create a new person or not You can either **activate** that a *new user should be created* automatically for these people and specify which campus and person status should be used for this. **Important** For this option, at least one leader of the group must have permission to create new persons. Without this permission, the process remains the same as when the setting is *deactivated*. Or you can **deactivate** this option. In this case, the leaders of your groups will receive e-mails with the necessary information to sign up these people and **no** new users will be created. This must then be done manually. [![Screenshot Groups Settings Registration Registration of new people](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Registration_Registration-of-new-people.png)](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Registration_Registration-of-new-people.png) ## 5. Registration of additional persons If you want to allow people who sign up to your group to also sign up other people, activate this function and then specify below which other people may also be signed up. [![Screenshot Groups Settings Registration Registration of additional people](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Registration_Registration-of-additional-people.png)](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Registration_Registration-of-additional-people.png) ## 6. Waiting list If the places for your group are limited and full, this function automatically adds other people who sign up to your group to a waiting list. If the aim of the registration is that newly signed up people are automatically added to the group (see under 3. Status of registration), you can optionally activate *Automatically move up*. In this case, a corresponding number of requests are automatically confirmed when places become available in the group. People who have registered together will only move up when a corresponding number of places have become free. You can also limit the number of waiting list places if you wish. [![Screenshot Groups Settings Registration Waiting list](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Registration_Waiting-list.png)](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Registration_Waiting-list.png) ## 7. Registration form Here you add *information* that should be requested in the registration form. - *First name*, *surname* and *e-mail* (1) are always marked as mandatory fields. For the *e-mail*, you can specify whether the field should only be marked as mandatory for the person signing up or for all persons (2). - Select additional *person and group membership fields from a list and add them* (3). - You can *mark each added field as a mandatory field* via the *context menu* (3) at the end of the line or *remove it from the form*. If it is a selection field, you can also call up further *settings* for the field here. [![Screenshot Groups Settings Regsitration Registration form](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Regsitration_Registration-form.png)](https://staging.churchtools.academy/wp-content/uploads/2026/04/Groups_Settings_Regsitration_Registration-form.png) **Tip** After setting up the registration, you can call up the form without submitting it to check the settings. To do this, open the *share dialog* of your group, then open the *public group page* of your group in an incognito window of your browser and test the registration here. ## Read more - [How to organize my small group with ChurchTools?](https://staging.churchtools.academy/en/help/churchtools-modules/my-group/how-to-organize-my-small-group-with-churchtools/) - [How to create/edit a routine?](https://staging.churchtools.academy/en/help/churchtools-modules/routines-groups/how-do-i-create-edit-a-routine/) - [How to create/edit group membership fields?](https://staging.churchtools.academy/en/help/churchtools-modules/my-group/how-to-create-group-member-fields/)