---
title: How to interpret the utilization metrics for our resources?
description: The utilization report provides you with a report on all bookings for your resources within a specified time period. It counts the number of days with bookings compared to the total number of days within that time period. It does…
url: "https://staging.churchtools.academy/en/help/churchtools-modules/process-and-manage-resource-requests/how-to-interpret-the-utilization-metrics-for-our-resources/"
updated: "2026-08-12"
category: Resources / Process and Manage Resource Requests
---

# How to interpret the utilization metrics for our resources?

The utilization report provides you with a report on all bookings for your resources within a specified time period. It counts the number of days with bookings compared to the total number of days within that time period. It does not take into account whether there were multiple bookings for the same resource on a single day.

## Set the evaluation period

By default, the report always starts *90 days before the current date*. You can adjust this number of days in the *System settings* (1): To do this, go to *Modules* (2) and open the *Resources* module (3). Use the pencil icon next to *“Load past appointments”* (4) to customize the display of past appointments in the Resources module. If you change this value, more or fewer past appointments will be displayed in the Resources calendar and included in the Report.

[![Screenshot System settings Modules Ressources_Load past appontments](https://staging.churchtools.academy/wp-content/uploads/2026/07/System-settings_Modules_Ressources_Load-past-appontments.png)](https://staging.churchtools.academy/wp-content/uploads/2026/07/System-settings_Modules_Ressources_Load-past-appontments.png)

## Reading the utilization

You can access the *utilization report* via the *menu* on the left side of the *Resources* module.

[![Screenshot Ressources Workload](https://staging.churchtools.academy/wp-content/uploads/2026/07/Ressourcen_Workload.png)](https://staging.churchtools.academy/wp-content/uploads/2026/07/Ressourcen_Workload.png)

The " *Today"* column uses the most recent days entered up to today.
The " *Quarter"* column reports the most recent days entered and the next 90 days.
The " *Year"* column reports the most recent days entered and the next 365 days.

[![Screenshot Ressources Workload Utilization over 90 days](https://staging.churchtools.academy/wp-content/uploads/2026/07/Ressources_Workload_Utilization-over-90-days.png)](https://staging.churchtools.academy/wp-content/uploads/2026/07/Ressources_Workload_Utilization-over-90-days.png)

## Read more

- [Overview of resources](https://staging.churchtools.academy/en/help/churchtools-modules/resources/overview-of-resources/)
- [Terminology in the Resources module](https://staging.churchtools.academy/de/help/churchtools-modules/ressourcen/0-churchresource-begriffe/)