---
title: How do I customize roles for my event?
description: "In ChurchTools, you can decide on a case-by-case basis for each event and each event template which roles are needed and how many staff members should be assigned to each role. If an event occurs on a regular basis, you…"
url: "https://staging.churchtools.academy/en/help/churchtools-modules/planning-events/how-do-i-customize-roles-for-my-event/"
updated: "2026-08-14"
category: Events / Planning Events
tags:
  - Screenshot outdated
---

# How do I customize roles for my event?

In ChurchTools, you can decide on a case-by-case basis for each event and each event template which roles are needed and how many staff members should be assigned to each role.

If an event occurs on a regular basis, you can select the necessary roles and number of staff for all events at once when creating the series. If something changes later, you can simply adjust the roles and number of staff for each individual event.

You can customize the roles either directly when creating an event or in an event that has already been created.

## Customize Roles for a New Event

### 1. Create a New Event

In the *Events* module, select " *Create New Event* " from the menu on the left.

![](https://staging.churchtools.academy/wp-content/uploads/2024/07/image-48.png)

### 2. Adjust the number of employees per role

To create a new event, first select a *template* here and enter the *information* and *details* about your event. On the right-hand side, you’ll see all *roles* sorted by *Role categories*. The number of staff members specified in the template is already filled in here. You can now adjust these numbers as needed before saving your event.

[![](https://staging.churchtools.academy/wp-content/uploads/2024/07/Events_Event-erstellen_Dienste-anpassen-1.png)](https://staging.churchtools.academy/wp-content/uploads/2024/07/Events_Event-erstellen_Dienste-anpassen-1.png)

[![](https://staging.churchtools.academy/wp-content/uploads/2024/07/Events_Event-erstellen_Dienste-anpassen_Speichern.png)](https://staging.churchtools.academy/wp-content/uploads/2024/07/Events_Event-erstellen_Dienste-anpassen_Speichern.png)

## Customize Roles for an Existing Event

If your event has already been created, roles sorted by role categories will already be listed here as well.

![](https://staging.churchtools.academy/wp-content/uploads/2024/07/image-51.png)

To adjust the roles and staff numbers here, hover your mouse over a role category. Three small icons will appear one above the other on the right side of the role category.

![](https://staging.churchtools.academy/wp-content/uploads/2024/07/image-50.png)

If you click on the pencil icon, a window will open where you can easily *select or deselect roles* (1) and adjust *the number of employees* (2).

![](https://staging.churchtools.academy/wp-content/uploads/2024/07/image-52.png)

**Note**

If you click on the *wrench icon* (3) next to one of the roles, you’ll be taken directly to the settings for that role in the master data.

If a role is missing entirely from the role category, you can quickly create an additional role using *“Create New Role in Master Data”* (4), which you can then use immediately for your planning.

For both of these actions, you need the global permission *“Edit Master Data” (edit masterdata)* for the *Events* module.

#### Read more

- [Roles and Role categories](https://staging.churchtools.academy/en/help/churchtools-modules/administration-events/roles-and-role-categories/)
- [How to create a service?](https://staging.churchtools.academy/en/help/churchtools-modules/administration-events/how-to-create-a-service/)
- [How do I create an event template?](https://staging.churchtools.academy/en/help/churchtools-modules/administration-events/how-do-i-create-an-event-template/)