--- title: How to create collective confirmation (donation receipts)? description: With the help of ChurchTools Finance, you can create donation receipts, also known as collective confirmation, quickly and easily. You can only ever do this for previous accounting years. However, you can create drafts for donation receipts before the end… url: "https://staging.churchtools.academy/en/help/churchtools-modules/donations/19-how-to-create-donation-receipts/" updated: "2026-03-26" category: Finances / Donations --- # How to create collective confirmation (donation receipts)? With the help of ChurchTools Finance, you can create donation receipts, also known as collective confirmation, quickly and easily. You can only ever do this for previous accounting years. However, you can create drafts for donation receipts before the end of an accounting year. They then contain the *draft* watermark. ## Call Donor To create collective confirmations for an expired accounting year or the current draft of a donation receipt, navigate to the *Donor* tab (2) in the *Finance* module (1). Here you can either create *all* *collective confirmation* (3) or the *collective confirmation for an individual donor* (4). We will show you how to do this in detail in this article. [![Screenshot Finance Donor create all collective confirmation](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_create-all-collective-confirmation.png)](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_create-all-collective-confirmation.png) ## Option 1: Create collective confirmation for a donor To create the donation receipt for an individual donor, search for the donor in the list and click on *Create donation receipts* in the corresponding line (4 - see above). The *preview* will then open, where you can check whether the donation receipt looks correct and whether all the required *data is complete* (1). You can switch between the *cover letter* and the *attachment* (2) and select which *template* should be used if you have saved several templates in ChurchTools (3). If everything is correct, you can download a *draft* (4) or the finished *donation receipt* (5) directly. Two separate pdf files are always downloaded, the cover letter and the attachment. [![Screenshot Finance Donor Create collective donation receipt for donors](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_Create-collective-donation-receipt-for-donors.png)](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_Create-collective-donation-receipt-for-donors.png) In the donor overview, you can *download an already created collective confirmation again* (1), create a *duplicate* (2) of the collective confirmation or delete the already created collective confirmation and *create a new* one instead (3). [![Screenshot Finance Donor Download and 3-dot menu](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_Download-and-3-dot-menu.png)](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_Download-and-3-dot-menu.png) **Warning** Only one version of a donation receipt may exist at any one time. So if you have already created a donation receipt and sent it to the donor, always use the *Create duplicate* function if you need a copy of this donation receipt. This donation receipt is then automatically provided with the addition *duplicate*. ## Option 2: Create all donations confirmations You can also directly create all available donation receipts at once in ChurchTools. To do this, click on the *Create all donation confirmations* button in the donor overview (3 - see above) or *Create remaining collective receipts* if you have already created individual donation receipts. As explained above, you can use the *preview* to check the donation receipts to be created. Then click on *Create and download PDF* to generate all donation receipts at once. **Note** Depending on the number of donation receipts, this process may take some time. You can track the progress in the *donor overview*. ![Screenshot Finance Donor donation receipts take some time](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_donation-receipts-take-some-time.png) As soon as all donation receipts have been created, you can download them either *collectively* (1) or *individually* (2). [![Screenshot Finance Donor Download donation receipts](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_Download-donation-receipts.png)](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_Download-donation-receipts.png) If you download all donation receipts together, you have the option of configuring the file before downloading it. [![Screenshot Finance Donor Download donation receipts options](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_Download-donation-receipts-options.png)](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finance_Donor_Download-donation-receipts-options.png) **Hinweis** You can delete all donation receipts that have already been created in the *donor overview*: ![Screenshot Finances Donor delete all donation receipts](https://staging.churchtools.academy/wp-content/uploads/2025/10/Finances_Donor_delete-all-donation-receipts.png) ## Read more - [How to create or edit donation receipt templates?](https://staging.churchtools.academy/en/help/churchtools-modules/donations/19-how-to-edit-the-templates-for-donation-receipts/) - [Placeholder for donation receipt templates](https://staging.churchtools.academy/en/help/churchtools-modules/donations/19-how-to-edit-the-templates-for-donation-receipts/)