---
title: "How to send an e-mail to my groups?"
description: "Keeping in touch is extremely important when you are with people. ChurchTools offers you different ways to [get or stay in contact with your group members](https://staging.churchtools.academy/en/help/churchtools-modules/groups/promoting-communication-in-the-congregation/). One option is to send an e-mail to all group members or to a…"
url: "https://staging.churchtools.academy/en/help/churchtools-modules/communication-groups/how-do-i-send-an-e-mail-to-my-groups/"
updated: "2026-07-15"
category: Groups / My Group / Communication
---

# How to send an e-mail to my groups?

Keeping in touch is extremely important when you are with people. ChurchTools offers you different ways to [get or stay in contact with your group members](https://staging.churchtools.academy/en/help/churchtools-modules/groups/promoting-communication-in-the-congregation/). One option is to send an e-mail to all group members or to a single person. We explain how to do this in this guide.

## Call groups

In the *groups module*, you can call up your *group*.

## Send e-mail to everyone

To contact all members of your group, click in the ***overview*** (1) under ***Members*** (2) on the ***envelope*** (3).

[![Screenshot Groups Overview Members envelope](https://staging.churchtools.academy/wp-content/uploads/2024/06/Groups_Overview_Members_envelope-1024x284.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/Groups_Overview_Members_envelope.png)

(1) The **sender** is prefilled with your data.

(2) The **recipients of** your e-mail are displayed here. You can also remove them from the list if you wish.

You can also search for and add additional recipients. If no e-mail address is stored for one or more recipients, the members concerned will be displayed here and you can remove them as recipients.

(3) In ChurchTools you can store **e-mail templates** that you can use here for your e-mail.

**Note**

If you do not have the necessary rights (manage church HTML templates *administer church html templates* or use church HTML templates *use church html templates*), please contact your local admin. You can find more information [here](https://hilfe.church.tools/wiki/35/Wie%20nutze%20ich%20E-Mail%20Vorlagen%3F).

(4) Under **Subject**, enter what your message is about.

(5) This is where you write your **message**. ChurchTools offers you placeholders for names etc.. We explain how to do this in our article on [using placeholders in e-mails](https://staging.churchtools.academy/en/help/my-churchtools/placeholders/how-to-use-placeholders-in-e-mails/).

(6) If you wish, you can store a **signature** in ChurchTools that will be inserted in every e-mail you write.

(7) If you want to send an **attachment** with your e-mail, either drop it in this area or search for the file using the plus symbol and upload it.

(8) In the **preview**, you can see how your message will be received by your recipients.

(9) If you are satisfied, **send** your e-mail.

[![Screenshot Groups Overview Members E-mail form](https://staging.churchtools.academy/wp-content/uploads/2024/06/Groups_Overview_Members_E-mail-form-828x1024.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/Groups_Overview_Members_E-mail-form.png)

## Writing an e-mail to a single person

To contact an individual person in your group, click in the ***overview*** (1) on ***Members*** (2).

[![Screenshot Groups Overview Click Members](https://staging.churchtools.academy/wp-content/uploads/2024/06/Groups_Overview_Click-Members-1024x228.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/Groups_Overview_Click-Members.png)

In the list, click on the *envelope* at the end of the desired person's line.

[![Screenshot Groups Member list Member envelope](https://staging.churchtools.academy/wp-content/uploads/2024/06/Groups_Member-list_Member-envelope-1024x409.png)](https://staging.churchtools.academy/wp-content/uploads/2024/06/Groups_Member-list_Member-envelope.png)

The same dialog box opens here as when sending an e-mail to all group members, see *Compose e-mail to all*.

## Read more

- [How to contact the parents of my children's group?](https://staging.churchtools.academy/en/help/churchtools-modules/communication-people/how-to-contact-the-parents-of-my-childrens-group/)