---
title: How to create and edit a person?
description: "In this guide, we explain step by step how to create/edit a person in ChurchTools and record relevant information, relationships and affiliations. ## 1. Call up the Persons module and create a new person To create a new person, go…"
url: "https://staging.churchtools.academy/en/help/churchtools-modules/basics-people/how-to-create-and-edit-a-person-2/"
updated: "2026-06-16"
category: People / Basics
---

# How to create and edit a person?

In this guide, we explain step by step how to create/edit a person in ChurchTools and record relevant information, relationships and affiliations.

## 1. Call up the Persons module and create a new person

To create a new person, go to the *Persons module* (1) and click on *Create new person* (2) in the menu on the left-hand side. If you want to edit a person, click on the name and skip the 2nd point.

[![Screenshot Persons Create new person](https://staging.churchtools.academy/wp-content/uploads/2026/03/Persons_Create-new-person.png)](https://staging.churchtools.academy/wp-content/uploads/2026/03/Persons_Create-new-person.png)

## 2. Fill in fields and create person

Here you enter the *personal data* (1) of the person you want to create.

**Note**

Mandatory fields are *last name* and, if you have activated it for the creation of new persons in the *System settings* under *Data protection/security* > *Declaration of consent*, the *information on the declaration of consent for data storage*.

You can already enter further affiliations under *Categories and Groups* (2).

**Note**

*Person status* and *campus* are always pre-filled with the information you used the last time you created a new person. This allows you to quickly create many people with the same person status and campus one after the other.

With *Add more fields* (3), you can expand the data fields that you have marked as *Appears when people are entered in create new in* the *master data* under *Person fields* and fill them in.

Click on *Create person* (4) to save the new user entry for the person.

- You can decide whether the *person* should *also be created* if there is already a data record with the same first name and surname.
- You can also select that you would like to *create another data record* directly afterwards. The information from the *surname*, *consent by what* and *consent by whom* will then be transferred.

[![Screenshot Persons Create person Personal details](https://staging.churchtools.academy/wp-content/uploads/2026/03/Persons_Create-person_Personal-details-1024x370.png)](https://staging.churchtools.academy/wp-content/uploads/2026/03/Persons_Create-person_Personal-details.png)

## 3. Store further information

Once the user entry has been created, enter all the desired data for the person in the other *personal data field categories* (1).

On the right-hand side of the person detail view, you can enter the person's group affiliations (2). If the person is added directly to a group, the group membership automatically appears here. The status of the groups is displayed directly using small icons.

Under *Permissions* (3) you will find, among other things, the option to activate *2-factor authentication* for the newly created person.

[![Screenshot Persons Person detail-view](https://staging.churchtools.academy/wp-content/uploads/2026/03/Persons_Person-detail-view.png)](https://staging.churchtools.academy/wp-content/uploads/2026/03/Persons_Person-detail-view.png)

## Read more

- [Overview People](https://staging.churchtools.academy/en/help/churchtools-modules/people/overview-people/)
- [How to add people to groups?](https://staging.churchtools.academy/de/help/churchtools-modules/grundlagen-personen/53-wie-fuge-ich-personen-zu-gruppen-hinzu/)
- [How to invite people to ChurchTools?](https://staging.churchtools.academy/de/help/churchtools-modules/grundlagen-personen/53-wie-lade-ich-personen-zu-churchtools-ein/)
- [Contact people](https://staging.churchtools.academy/en/help/churchtools-modules/communication-people/contact-people/)