---
title: Roles and Role categories
description: "Roles and Role categories - sound very similar, but fulfill completely different tasks in event planning. Both are created in the master data of the *Events* module. **Role categories** are used to summarize individual Roles of a task area in…"
url: "https://staging.churchtools.academy/en/help/churchtools-modules/administration-events/roles-and-role-categories/"
updated: "2026-06-16"
category: Events / Administration
---

# Roles and Role categories

Roles and Role categories - sound very similar, but fulfill completely different tasks in event planning. Both are created in the master data of the *Events* module.

**Role categories** are used to summarize individual Roles of a task area in order to gain a better overview. They are displayed in **columns** in the *duty roster*.
An example:

- Program
- Technics
- Music
- Welcome Team

[![Events -> Rota -> Rota categories](https://staging.churchtools.academy/wp-content/uploads/2024/07/Events_Rorta_Rota-categories.png)](https://staging.churchtools.academy/wp-content/uploads/2024/07/Events_Rorta_Rota-categories.png)

**Note**

You have the option of assigning Role categories to a *campus* and *hiding them in the roster by default*. This creates an overview.

> >

**Roles** are tasks that are filled by people involved in the event. They are displayed **one below the other in the column of the assigned Role categories** and can be used in any number of events.
In our example:

- Preaching and leadership in the Role categorie Program
- Sound, light and projector in the Role categorie Technics
- Worship Leader, Vocal 1, Vocal 2 and A-Guitar in the Role categories Music
- Stewards Team Leader, Steward 1 and Steward 2 in the Welcome Team Role categories

[![Events -> Rota -> Rota categories -> Ministries](https://staging.churchtools.academy/wp-content/uploads/2024/07/Events_Rota_Rota-categories_Ministries.png)](https://staging.churchtools.academy/wp-content/uploads/2024/07/Events_Rota_Rota-categories_Ministries.png)

**Tip**

Ideally, you should assign Roles to one or more groups of the Service type from the *Groups* module to enable semi-automatic rostering.

#### Article to read more

- [How do I create a Role categories?](https://staging.churchtools.academy/de/help/churchtools-modules/verwalten-events/40-wie-lege-ich-eine-dienstkategorie-an/)
- [How do I create a Roles?](https://staging.churchtools.academy/en/help/churchtools-modules/administration-events/how-to-create-a-service/)
- [How do I customize Roles for my event?](https://staging.churchtools.academy/en/help/churchtools-modules/planning-events/how-do-i-customize-roles-for-my-event/)