---
title: How to create an appointment?
description: "## 1. Select calendar day To create an appointment, navigate to the calendar module. There you can use the *+ symbol* (B) or simply click on the *calendar day* (A) on which you want to create the appointment. [![Calendar How…"
url: "https://staging.churchtools.academy/en/help/churchtools-modules/adding-appointments/how-to-create-an-appointment/"
updated: "2026-03-02"
category: Calendar / Adding Appointments
tags:
  - Screenshot outdated
---

# How to create an appointment?

## 1. Select calendar day

To create an appointment, navigate to the calendar module. There you can use the *+ symbol* (B) or simply click on the *calendar day* (A) on which you want to create the appointment.

[![Calendar How to create an appointment](https://staging.churchtools.academy/wp-content/uploads/2026/02/Calendar_How-to-create-an-appointment-scaled.png)](https://staging.churchtools.academy/wp-content/uploads/2026/02/Calendar_How-to-create-an-appointment-scaled.png)

## 2. Enter appointment information

- (1) Select the *calendar* in which you want to create the appointment.
- (2) Give the appointment a *title*.
- (3) Give a *subtitle* (optional).
- (4) With this option, you determine whether the appointment should *only* be *visible to logged-in users* if you have selected a public calendar.
- (5) Determine whether it is an *all-day* appointment.
- (6) Define the *start* and *end* of the appointment.
- (7) You can select whether it is a *recurring* appointment. If you want to create such a [recurring](https://staging.churchtools.academy/en/help/churchtools-modules/adding-appointments/how-to-edit-a-series-appointment/) appointment, you can then enter until when and at what interval your appointment series should be repeated and, if necessary, exclude or add certain appointments from or to the series.
- (8) You can use your own *appointment description* or use the [writing assistant](https://staging.churchtools.academy/en/help/system-settings/writing-assistant/16-what-ist-the-writing-assistant/).
- (9) Insert a *link* (e.g. for video conferences or other websites).
- (10) If you are creating the appointment *on behalf of* someone else, you can select this person here. To do this, type the name in the field and then select the person from the list.
- (11) Add the *location* where the appointment will take place.
- (12) You can add a *picture* that will be displayed in the calendar.
- (13) Add [*appointment tags*](https://staging.churchtools.academy/en/help/churchtools-modules/basics-calendar/how-to-filter-for-appointment-tags/) which can be filtered and searched for.
- (14) Select whether the *creator of the appointment* should be *informed of your changes*. (This setting is only applied if you make changes to an existing appointment).

Once you have entered the required information, you can either save the appointment (15) or save it *as a template* (16), which you can then use as a **[appointment template](https://staging.churchtools.academy/en/help/churchtools-modules/adding-appointments/how-do-i-use-appointment-templates/)**when creating similar appointments (17).

[![Calendar Create Appointment dialog](https://staging.churchtools.academy/wp-content/uploads/2026/02/Calendar_Create-Appointment-dialog.png)](https://staging.churchtools.academy/wp-content/uploads/2026/02/Calendar_Create-Appointment-dialog.png)

## Article to read more

- [How to edit a (series) appointment?](https://staging.churchtools.academy/en/help/churchtools-modules/adding-appointments/how-to-edit-a-series-appointment/)
- [What is the writing assistant?](https://staging.churchtools.academy/en/help/system-settings/writing-assistant/16-what-ist-the-writing-assistant/)
- [How to filter for appointment tags?](https://staging.churchtools.academy/en/help/churchtools-modules/basics-calendar/how-to-filter-for-appointment-tags/)
- [How to use appointment templates?](https://staging.churchtools.academy/en/help/churchtools-modules/adding-appointments/how-do-i-use-appointment-templates/)